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How do I schedule interviews with candidates?

Use Wizehire Scout to send, manage, and track interview invites — all from the Candidate Profile with automated reminders and scheduling.

Tamalyn Holcomb avatar
Written by Tamalyn Holcomb
Updated over 2 weeks ago

Meet your new scheduling assistant: Scout

Wizehire Scout now handles your interview scheduling — from sending the invite to tracking responses and sending automated reminders.

You can send invites directly from a candidate's profile, and once your calendar is connected, Scout takes care of the rest.


🔗 Step 1: Connect your calendar

If your Google or Microsoft calendar isn't connected yet, Scout will prompt you to do so the first time you click Schedule Interview.

Once connected, Scout will pull in your availability and block off any calendar conflicts automatically.

You can also connect your calendar from account settings - learn how here!


📩 Step 2: Send the interview invite

From the Candidate Profile, click Schedule Interview and select the type of interview you'd like to set up.

You can:

  • Adjust the Duration

  • Edit Availability (this will take you to your settings page)

Click Send Invite to email the candidate.

You can also click Copy Invite Link to send the Nylas scheduling page manually, if needed.


⏳ Step 3: Scout follows up for you

If the candidate doesn’t schedule within 24 hours, Scout will send them a one-time reminder email.


✅ Step 4: Candidate books their time

The candidate will:

  • Choose a time from your available slots

  • Receive a confirmation email

  • See a confirmation screen

🤝 If it's an in-person interview, the address will appear.
☎️ For phone interviews, it will say: "The hiring manager will call you."

💻 For video interviews, a zoom link will populate:


🔍 Track interview status from the Candidate Profile

While you're waiting for the candidate to choose a time:

  • The button will show Scheduling in Progress

  • You can click it again to adjust your availability

  • If multiple interview types are sent, each will appear by name

Once the interview is scheduled:

  • Both you and the candidate receive email confirmations

  • The Candidate Card will show the confirmed time

  • Scout will leave a message in the Notes / Messages section

You can reschedule or cancel at any time:

  • The candidate will be notified automatically

  • Cancelled interviews are removed from the card but noted in the Notes tab


💡 Scout recommends next hiring steps

Scout doesn’t just schedule — it recommends what to do next.

For example, if a candidate is in the Qualified stage, Scout may suggest moving them to Sent Email for Interview, then to 2nd Interview, and finally to Hired — following the order of your Job Dashboard stages (even custom ones!).

Once a candidate is marked as Hired, recommendations will stop.


If there's anything we can do to help you schedule interviews, please click the chat button in the bottom right

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