Overview
Scheduling interviews is faster and easier with Wizehire Scout.
You can send interview invites, track responses, and manage scheduling all from the Candidate Profile. Once your calendar is connected, Scout handles availability, reminders, and confirmations for you.
Send an interview invite via Candidate Profiles
Open the Candidate Profile
Click Schedule Interview
Select the interview type
You can:
adjust the duration
edit your availability
click Send Invite to email the candidate
You can also:
click Copy Invite Link to send the scheduling page manually
💡 Helpful note: If your calendar is not connected, you’ll be prompted to connect it. See How to connect your calendar for setup.
Invite top matches from your Talent Pool
Scout may recommend candidates from your past or other open jobs who are a strong fit for your current role.
Most of the time, it's recommended that you invite these candidates to apply to your job first, but if they're in the top 3% of matches, Scout may suggest inviting them directly to interview
These candidates are identified as top matches based on screening responses and DISC+
When they schedule, an application is automatically created for your job
💡 Helpful note: This feature is available on Essentials, Growth, and Concierge plans.
What happens next
Scout follows up automatically
If the candidate does not schedule within 24 hours, Scout sends a one-time reminder
Candidate selects a time
Candidates choose from your available time slots
They receive a confirmation email and confirmation screen
Depending on interview type:
In-person: includes address
Phone: confirms the hiring manager will call
Video: includes a meeting link
Track interview status
Once invited:
The button shows Scheduling in Progress
Once scheduled:
Both you and the candidate receive confirmation emails
The Candidate Card shows the scheduled time
Activity is logged in the Notes / Messages section
Make changes if needed
You can reschedule or cancel at any time
Candidates are notified automatically
Cancelled interviews are removed from the card and logged in Notes
Common Questions
Do I need to connect my calendar first?
Yes. A connected calendar is required for scheduling. See How to connect your calendar.
What if a candidate doesn’t schedule?
Scout will send a one-time reminder after 24 hours.
Can I send the invite without email?
Yes. You can copy the invite link and send it manually.
Will candidates be notified of any changes?
Yes. Candidates are automatically notified if you reschedule or cancel.